Planning and Funding

Planning and Funding

Planning and Funding

This section provides resources and tools that Part D coordinators at every level of program administration can use to plan for and fund programs for youth who are neglected or deliquent (N or D).

Planning and Funding

A number of tasks are involved in planning for and administering Title I, Part D (Part D), funding. Each year the key tasks that Part D coordinators are responsible for include:

  1. Conducting the Annual Child Count;
  2. Completing the application process for funding;
  3. Developing and implementing institutionwide projects (IWPs) within participating State agencies (SAs); and
  4. Understanding the State Plan and planning for and funding Part D programs accordingly.

Information is provided in all of these activiy areas throughout this section.

Featured Resources

NDTAC logo: NDTAC resource  NDTAC Guide: Beginning With the End in Mind: State Title I, Part D Logic Model Development Guide for Youth Who Are Neglected or Delinquent

August 2015

This guide provides questions to consider when designing a logic model for programs serving youth who are neglected or delinquent.

NDTAC logo: NDTAC resource  The Annual Count: Understanding the Process and its Implications

September 2014

The Annual Count Module addresses the purpose of the Annual Child Count, eligibility, how the count relates to other reporting requirements from ED, and the difference between the SA (Subpart 1) and LEA (Subpart 2) count procedures and protocols.

NDTAC logo: NDTAC resource  The Annual Count Toolkit: Determining Formula Counts for Title I, Part D Funding Allocations

September 2011

Describes the tasks involved in the Annual Count process for State Title I, Part D (Part D), programs and provides tools and resources to help Part D coordinators comply with Federal requirements while implementing each task.

NDTAC logo: NDTAC resource  Title I, Part D, Program Administration Planning Toolkit

March 2011

Provides assistance with conducting needs assessments, developing and reviewing applications, and creating formal agreements between agencies. Presents an overview of the steps involved and provides resources and hands-on tools to help coordinators comply with Federal requirements while implementing each task. Available in full in PDF format, and each tool is also available separately in editable Word format.

Annual Child Count

Each year States must conduct the Annual Report of Children in Institutions for Neglected or Delinquent Children, Adult Correctional Institutions, and Community Day Programs (Annual Child Count) in order for the U.S. Department of Education (ED) to be able to allocate Title I, Part D, funds accordingly. The Annual Child Count involves State Part D coordinators who are working with both current and potentially funded State agency (SA) and local education agency (LEA) subgrantaees, and their respective facilities and programs, to identify children and youth who are neglected or delinquent (N or D) as defined by ED.

Featured Resources

ED logo: U.S. Department of Education resource  U.S. Department of Education Annual Count Reporting Form, Guidance for Identifying Eligible Institutions and Counting Children, and Sample Worksheet Instructions

Updated October 2015

View and download documents for the Annual Child Count for the 2016-17 school year below. All official forms are due to ED by January 15, 2016. Visit the U.S. Department of Education Web site for more information on related regulations.  

NDTAC logo: NDTAC resource  The Annual Count: Understanding the Process and its Implications

September 2014

The Annual Count Module addresses the purpose of the Annual Child Count, eligibility, how the count relates to other reporting requirements from ED, and the difference between the SA (Subpart 1) and LEA (Subpart 2) count procedures and protocols.

NDTAC logo: NDTAC resource  The Annual Count Toolkit: Determining Formula Counts for Title I, Part D Funding Allocations

September 2011

Describes the tasks involved in the Annual Count process for State Title I, Part D (Part D), programs and provides tools and resources to help Part D coordinators comply with Federal requirements while implementing each task.

NDTAC logo: NDTAC resource  Title I, Part D, State Coordinator's Orientation Handbook (PDF)

Updated June 2013

Designed primarily for new State Part D coordinators, this handbook addresses questions about planning, funding, monitoring, and reporting. Information about the Annual Child Count begins on page III-3.

Application Development and Review

After States receive their annual allocation of Title I, Part D (Part D), funds from the U.S. Department of Education (ED), State Part D coordinators must allocate the funds to their State agency (SA) and local education agency (LEA) subgrantees. Doing so requires State Part D coordinators to develop and review applications from subgrantees based on ED, State, and local requirements and program priorities. At the same time, SA and LEA subgrantees complete their respective applications after working with their facilities and programs to identify the greatest needs of children and youth who are neglected or delinquent (N or D).

Featured Resources

ED logo: U.S. Department of Education resource  Title I, Part D, Program Administration Planning Toolkit

March 2011

Provides assistance with conducting needs assessments, developing and reviewing applications, and creating formal agreements between agencies. Presents an overview of the steps involved and provides resources and hands-on tools to help coordinators comply with Federal requirements while implementing each task. Available in full in PDF format, and each tool is also available separately in editable Word format.

NDTAC logo: NDTAC resource  NDTAC Guide: Beginning With the End in Mind: State Title I, Part D Logic Model Development Guide for Youth Who Are Neglected or Delinquent

August 2015

This guide provides questions to consider when designing a logic model for programs serving youth who are neglected or delinquent.

NDTAC logo: NDTAC resource  Title I, Part D, State Coordinator's Orientation Handbook (PDF)

Updated June 2013

Designed primarily for new State Part D coordinators, this handbook addresses questions about planning, funding, monitoring, and reporting. Information about funding Part D programs begins on page III-2.

Institutionwide Projects (IWPs)

Institutionwide projects (IWPs) allow Title I, Part D (Part D), Subpart 1-funded juvenile correctional institutions and neglect facilities that provide free public education for children and youth who are neglected or delinquent (N or D) to use Part D funds in coordination with other Federal and/or State funds to serve all of their students. IWPs allow a State agency (SA) facility to upgrade the entire educational and transition efforts of its institution or program.

Featured Resources

NDTAC logo: NDTAC resource  Tool:  Institutionwide Project Planning Toolkit

December 2013

This toolkit provides two IWP resources: a review form for State Part D coordinators to approve IWP plans and an IWP plan for facilities developing an IWP plan. (Word)

NDTAC logo: NDTAC resource Planning and Implementing Institutionwide Projects

September 2009

Provides an overview of IWPs and their benefits for Part D programs, key steps that SA and facility administrators need to consider when creating and operating an IWP, and common mistakes made in the implementation process.

State Plans

To receive Title I, Part D (Part D), Subpart 1 funds, a State education agency (SEA) must submit, for approval by the U.S. Department of Education (ED), a State Plan that describes the program goals, objectives, and performance measures established by the State that will be used to assess the effectiveness of the program in improving the academic, vocational, and technical skills of children and youth in the program. The plan must also provide assurances that the SEA will monitor and evaluate subgrantees. The State Plan should be the basis on which subgrantee applications for Part D funding are developed, responded to, and reviewed.