Data Collection and Data Quality

1.

Do you record student information in the following areas:

(a) Mental health?

Yes/No

(b) Physical health?

Yes/No

(c) Special education status?

Yes/No

(d) Reading achievement?

Yes/No

(e) Math achievement?

Yes/No

(f) Coursework completed?

Yes/No

(g) Credits earned?

Yes/No

(h) Grades?

Yes/No

(i) Vocational skills?

Yes/No

(j) Student goals?

Yes/No

2.

How often are student records updated?

3. 

How are updates accomplished (e.g., meetings with teachers/counselors/transition coordinator, progress monitoring assessments)?

4.

Who is responsible for updating student records? (Is this person your transition coordinator?)

5.

Have these individuals received training in the data

collection process (on the assessments used, the forms

used, how to code responses)?

6.

How often is the data collection monitored? (How often does someone check to ensure that student records are current?)

7.

How many students (number/percentage) leave the facility with updated records?

Total ____   ____%

8.

Average number of days to transfer student records to next placement?